Paperless Workplace Personal Use Ebook With Audio

Table of Contents

How Marketers Are Taking Advantage of Paperless 4
How a “Paperless Society” Tripled Paper Use 5
Going Paperless is Cost Effective 6
Getting Set Up for Going Paperless 8
Could You Go Completely Paperless? 9
Using Evernote When Going Paperless 10
Using Google Drive for a Paperless Workplace 12
Tips for Paperless Technology 13
The Advantages of Going Paperless 14
Some Nifty Google Apps to Make Going Paperless Easier 16

Sample Content Preview

During that period, not everyone was skilled in the use of spreadsheets nor did every worker have them installed on their computers. Spreadsheet software had much less functionality than modern-day spreadsheets which required analysts familiar with the functionality that spreadsheets lacked.

Networks were not as robust as they are today. Not every office had networks and ones that did would often crash. This constraint required the printing of reports and delivering them via snail mail to the intended recipients. The Internet was not something everyone had access to (it was reserved for the government and large universities). eMail solutions would often not support the size reports that needed to be sent.

Computer screens are bigger today, so the situation has corrected itself to some degree. It’s easy for anyone who needs to get a report to view it on their workstations. Smart devices such as tablets can view these documents fairly easily. Spreadsheets have become much more sophisticated, and most workstations come with spreadsheet software already installed. When people receive a report, they can view it and manipulate it directly on their computers or smart devices. It’s also easier for manipulated documents to be sent back with revisions.

Printing is much rarer than it was previously. Printers haven’t gone away, but they aren’t needed as much as they used to be. Less printer use not only saves on paper but ink and wear-and-tear of the printer.

Going Paperless is Cost Effective

While few can argue about the ecological benefits of going paperless, it seems no one is talking about the cost savings of doing so. These savings can help both businesses and individuals alike. Some of the ways are even a bit subtle.

While there is still costs associated with storing digital documents (wear and tear of disk space, electricity, etc.) these are minimal compared to the cost of storing standard paper documents.
Paperless is a bit of a misnomer as no organization will be able to go completely paperless. Governments still require certain documents in the paper form. But even governments are catching the digital document wave. You can now file your taxes in digital form, and it is the preferred method by the government.

Several companies offer incentives to consumers that choose paperless options, such as billing, etc. They may discount purchases or give incentives such as cash back or coupons. Many supermarkets will shave off some money from the final bill for customers who bring their own bags. It may not be much, but it all adds up over time. It is a good practice that reflects well for businesses.

Not everyone is convinced of the safety and security of electronic documents, however. If a document management solution is hacked, sensitive documents may be exposed which can cause harm both financially and legally. Sometimes, a company may not discover they have been hacked until the hackers use the information for ill-gotten gains.

While these are valid concerns, the document companies work hard to strengthen security. It’s a never ending battle but is worth the effort. Overall, going paperless via these document systems is safe.
One subtle way people and companies save money when going paperless is they will not be subject to fines by the overuse of paper. As more governments pass resolutions and laws regarding the use of paper documents, the fines are likely to increase for violations. By adopting a paperless environment, or as close as possible to one, you will keep off the radar of the government.

Another subtle cost savings is via the increased productivity that comes from retrieving documents. Most people are not very good managing paper-based filing cabinets. Electronic software is much more efficient at storing and retrieving digital documents. While these software packages still need to be learned, they are much easier to deal with than a standard filing cabinet. Besides, software packages continue to improve through healthy competition.

Getting Set Up for Going Paperless

In this age of trying to be more ecologically friendly, the reduction of paper is a major concern. People are becoming conscious of using less paper, which will reduce the demand for trees. This effort has led the way towards going paperless. Here are some tips on how to make the transition.

Buy a high-end scanner, with good OCR technology. You can buy a cheap scanner but without the ability for it to recognized the words, you won’t be able to index the document easily. You would have to revert to creating keyword summaries. While these keywords can help find your documents, you have to make sure the keywords used are comprehensive enough to find. A decent OCR software gives you the ability to turn the scanned document into a word processing document.

You also want to have some indexing solution. You will waste a lot of time if you have to manually open every document to see what it contains. Your indexing solution should be able to scan word processing documents as well as PDF files.

You will need a place to store your documents. While it is acceptable to store them on your hard drive, a better solution will be to store your documents in the cloud. There are several choices available and will depend on your budget and the quantity of documents that you need to store. Many of the cloud solutions have free subscriptions for up to a certain amount of storage and then will charge you when you go above the defined threshold.

One critical aspect of cloud storage is security. Be sure to choose a solution that is secure. The last thing you want to happen is to have sensitive documents get hacked. This concern has caused some people to abandon using the cloud as their document storage solution.

Other Details

- 10 Articles (PDF)
- 1 Ebook (PDF), 17 Pages
- 10 Audios (MP3)
- Poster
- Year Released/Circulated: 2016
- File Size: 37,623 KB

License Details:

[YES] For you own personal use

[NO] RESELL IN ANY WAY