Table of Contents
1.0 BEFORE YOU BOOK A THING! 3
Formulate a Guest List 3
Formulate a Budget 5
2.0 NEXT STEPS 5
3.0 Negotiate 6
Venue 7
Catering 8
Equipment 8
Linen 8
Food & Drink 9
Bar 10
Marquees 10
Lighting 10
Wedding Planner 10
Local Cottage Industry 10
Wedding suppliers offering coordination 11
Venue- based coordinators 11
Independent planners 11
4.0 INSURANCE 11
5.0 HONEYMOON 12
6.0 RELAX AND ENJOY THE RIDE 12
Choosing a florist 13
Choosing a photographer 14
Choosing a videographer 15
Choosing a wedding dress 17
Princess Bride 17
Fashion Bride 18
Practical Bride 18
VAT 20
7.0 MANAGEMENT 20
Prior to the Event 20
Invitations and Other Stationery 20
Final Checks 20
Itineraries 21
Other things to consider 21
Table Plan 21
On the Day 22
Photo calls 22
Announcements and Guest Flow 22
Receiving Deliveries 22
Extra Costs 22
Music 22
Speeches 22
After the Event 23
Return of Hired Items 23
Finalize Extra Costs 23
Transportation 23
Checklist 24
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1.0 BEFORE YOU BOOK A THING!!
Whether your budget is tight or whether your budget isn’t an issue, everyone likes to receive value for money and get the most for what they are spending. So although it’s hard to do, think with your head not your heart, you will not get value for money if you can’t do this! The suppliers for your wedding/partnership are businesses and therefore primarily want to make money! Do your research; find out what you get for your money; ensure your comparisons are like for like. Then set your budget at a level you’re happy with. If you want to spend more in one area at a later date, and then cut back in another if you need to pull your budget back.
1.1 FORMULATE A GUEST LIST.
You cannot really formulate a budget until you have a guest list, as feeding your guests will take the largest chunk of your budget. Many planning tools recommend this be done later, I feel that this is something that should be done right away as it will help you set your budget and make important initial decisions. Many couples decide on a number of guests and then later reduce or increase those numbers. If you do this and make venue decisions based on your initial guest numbers, you may turn down a venue you really liked because it wasn’t big enough only to find that later you have reduced your guest numbers sufficiently to have chosen it. Similarly, you may choose a venue that only just accommodates your guest numbers and later want to increase those numbers and can’t because you are restricted for space. In our experience guest numbers often fluctuate from your original decision.
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